Union President

Bob Smejkal

President Cupe Local 498Public Works
Phone: 604-927-5260
Categories: Executive, President
Updated 4 months ago.

Duties of the President

  • Enforce the CUPE Constitution and these By-laws;
  • Preside at all membership and Executive Board Meetings and preserve order
  • Decide all points of order and procedure (Subject always to appeal to the membership)
  • Have a vote on all matters (except appeals against his ruling) and in case of a tie vote in any matter, including elections, have the right to Cast an additional vote to break the tie
  • Ensure that all officers perform their assigned duties Fill committee vacancies where elections are not provided for Introduce new members and conduct them through the initiation ceremony
  • Sign all cheques and ensure that the Local’s funds are used only as authorized or directed by the Constitution, By-laws or vote of the membership
  • Be allowed necessary funds, to reimburse himself or any officers for expenses, supported by vouchers, incurred on behalf of the Local
  • Have first preference as a delegate to the CUPE National Convention
  • Be a standing member of the Bargaining and Negotiation committee (Article B.3.1)

First Vice-President

Duties of the First Vice-President

  • If the President is absent or incapacitated, perform all duties of the President
  • If the office of the President falls vacant, be Acting President until a new President is elected
  • Render assistance to any member of the Board as directed by the Board
  • Be a standing member on the Bargaining and Negotiating Committee.
  • Have signing authority along with the president and treasurer (Article B.3.2)

Second Vice-President

Duties of the Second Vice-President

  • Perform the duties of the Chief Shop Steward
  • Head the Shop Steward/Grievance Committee and chair monthly meetings thereof
  • Render any assistance to any member of the Board as directed by the Board
  • If the President and 1st Vice President are absent or incapacitated, perform all duties of the President
  • Be a member of the Bargaining and Negotiating Committee

General Vice-Presidents

Duties of the General Vice-Presidents

  • Be a member of the Bargaining and Negotiating Committee
  • Render any assistance to any member of the Board as directed by the Board

Recording Secretary

Duties of the Recording Secretary

  • Keep full, accurate and impartial account of the proceedings of all regular membership and Board meetings
  • Record all alterations in the By-laws
  • Answer Correspondence and fulfill other secretarial duties as directed by the Board
  • File a copy of all letters sent out and keep on file all communications
  • Prepare and distribute all circulars and notices to members
  • Have all records ready on reasonable notice for auditors and Trustees
  • Preside over membership and Board meetings in the absence of both the President and Vice-Presidents
  • Be empowered, with the approval of the membership, to employ necessary Stenographic or other assistance to be paid for out of the Locals’ funds
  • On termination of office, Surrender all books, Seals and other properties of the Local to his successor. (Article B.3.3)


Duties of the Secretary-Treasurer

  • Receive all revenue, initiation fees, dues and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or a Credit union
  • Prepare all CUPE National per capita tax forms and permit payment no later than the fifteenth (5th) of each month
  • Submit to membership each month a treasurers report
  • Record all financial transactions in a manner acceptable to the Board and in accordance with good accounting practices
  • Be bonded for not less than $1500.00 (or any greater sum as may be decided at a membership meeting, taking into account the assets of the Local and the amount of cash and cheques handled by the Secretary-Treasurer) through the master bond held by the National Office, and any Secretary-Treasurer who cannot qualify for the bond shall be disqualified from office
  • Pay no money unless Supported by a voucher duly signed by the President and one other member of the Board or any two other members of the Board, except that no voucher shall be required for payment of per capita fees to any organization to which the Local is affiliated
  • Make all books available for inspection by the auditors and/or Trustees on reasonable notice, and have the books audited Semiannually by the Trustees
  • Provide the Trustees with any information they may need to complete the audit report supplied by CUPE Be empowered, with the approval of the membership, to employ necessary clerical assistance to be paid for out of the Local’s funds
  • On termination of office or (if unbondable), Surrender all books, records and all other properties or assets of the Local to his/her Successor (Article B.3.4 to B.3.9)


Duties of the Sergeant-At-Arms

  • Guard the inner door at membership meetings and admit no one but members in good standing or office or officials of CUPE, except on the order of the President and by consent of the members present
  • Assist in maintaining the record of membership attendance at meetings
  • Perform such other duties as may be assigned by the Board from time to time


Duties of the Trustees

  • Act as an auditing committee on behalf of the members and audit the books of the Secretary-Treasurer, the Recording Secretary and the Standing Committee semi-annually
  • Report their findings to the first membership meeting following the completion of each audit
  • Be responsible to ensure that monies are not paid without proper Constitutional or membership authorization
  • Ensure that proper financial reports are made to the membership
  • Audit the records of attendance
  • Use audit forms supplied the national Office and send a copy of each half-yearly audit to the national Secretary-Treasurer in accordance with the provisions of the CUPE Constitution (Articles B.3.10 to B.3.12)