Duties of the President
- Enforce the CUPE National Constitution, these bylaws and the Equality
- Interpret these bylaws, as required.
- Preside at all membership and Executive meetings and preserve order.
- Decide all points of order and procedure (subject always to appeal to the
- Have the same right to vote as other members. In the case of a tie vote, the
President may cast another vote or the President may refrain from casting an
additional vote, in which case the motion is defeated
- Ensure that all Officers perform their assigned duties.
- Fill Committee vacancies where elections are not provided for.
- Conduct the initiation ceremony for new members at their first membership
- Be a Signing Officer and ensure that Local 498’s funds are only used as
authorized or directed by the CUPE National Constitution, these bylaws, or by
vote of the membership.
- Be allowed necessary and reasonable funds for expenses incurred on behalf of
Local 498. Expense claims must be detailed on an Expense Voucher form with
supporting receipt(s) attached.
- Have first preference as a delegate to the CUPE National Convention.
- Be a standing member of the Bargaining and Negotiation Committee. (Article B.3.1)
Duties of the First Vice-President
- Perform the duties of the President, if the President is absent or not able to.
- Preside over Executive, regular and special membership meetings in the
absence of the President.
- Be Acting President until a new President is elected through a by-election.
- Render assistance to any member of the Executive.
- Be a standing member on the Bargaining and Negotiation Committee.
- Be a Signing Officer along with the President and Secretary-Treasurer.
Duties of the Second Vice-President
- Perform the duties of the Chief Shop Steward.
- Be the Chair of the Grievance Committee and provide a report at Executive,
regular and/or special membership meetings.
- Render assistance to any member of the Executive.
- Perform the duties of the President if the President and 1st Vice President are
absent or not able to perform the duties of the President.
- Be a member of the Bargaining and Negotiation Committee.
Duties of the General Vice-Presidents
- Potentially a member of the Bargaining and Negotiation Committee.
- Render any assistance to any member of the Executive.
Duties of the Recording Secretary
- Keep full, accurate, and impartial account of the proceedings of all regular,
special membership and Executive meetings. These records must include a
financial report from the Secretary-Treasurer. When applicable, the record will
include the Trustees’ report.
- Record all amendments and/or additions to these bylaws, and make certain that
these are sent to the National President for approval prior to implementation.
- Answer correspondence and fulfil other administrative duties as directed by the
- Keep a copy of all correspondence/letters sent out.
- Prepare and distribute all circulars and notices to members.
- Maintain a Book of Financial Motions (eg. funding approvals) and have ready on
reasonable notice for the Trustees’ review.
- Preside over membership and Executive meetings in the absence of both the
President and the Vice Presidents.
- Be empowered, with the approval of the membership, to employ administrative
- On termination of office, surrender all books, seals and other properties of Local
to its successor.
- Perform other duties as required by Local 498, these bylaws or the CUPE
National Constitution. (Article B.3.43)
Duties of the Secretary-Treasurer
- Be responsible for maintaining, organizing, safeguarding and keeping on file all
supporting documents, authorizations, invoices, and/or expense claims for every
disbursement made, receipts for all money sent to CUPE National, as well as
records and supporting documents for all income received by the Local Union.
- Make a written financial report to each regular membership meeting, detailing all
income and expenditures for the period.
- Make all books available for inspection by the Trustee and/or auditors on
reasonable notice. Ensure that the books are audited a least once each
calendar year and within a reasonable time, respond in writing to any
recommendations and concerns raised by the Trustees.
- Receive all revenue, initiation fees, dues, assessments and promptly deposit all
- Keep a record of member’s due payments.\
- Sign all cheques and ensure that Local 498’s funds are used only as authorized
or directed by the CUPE National Constitution, these bylaws, or by vote of the
- During a prolonged absence, set up a meeting between all Signing Officers and
the bank in order to get another Executive member on the bank account as a
- Prepare CUPE National’s per capita and affiliation forms to any organization to
which Local 498 is affiliated and ensures a cheque is remitted on a monthly
- Submit a financial report at each regular membership meeting.
- Be bonded through the master bond held by CUPE National. Any SecretaryTreasurer who cannot qualify for the bond shall be disqualified from office.
- Pay no money unless supported by an expense voucher signed by the President
and one other member of the Executive or any two other members of the
- Make all books available for inspection by the Trustees, on reasonable notice,
and have the books audited semi-annually by the Trustees.
- Provide the Trustees with any information they may need to complete the audit
report supplied by CUPE National.
- Be empowered, with the approval of the membership, to employee
administrative assistance.(Article B.3.4 to B.3.8)
Duties of the Sergeant-At-Arms
- Guard the inner door at regular and special membership meetings and admit no
one but members in good standing or Officers and officials of CUPE, except on
the order of the President and with consent of the members present.
- Maintain a record of membership attendance at regular and special meetings.
- Perform such other duties as may be assigned by the Executive.
Duties of the Trustees
- Act as an auditing committee on behalf of the members and audit the books and
accounts of the Secretary-Treasurer, the Recording Secretary, and the
committees at least once every calendar year.
- Make a written report of their findings to the first membership meeting following
the completion of each audit.
- Submit in writing to the President and Secretary-Treasurer any
recommendations and/or concerns they feel should be reviewed in order to
ensure that the Local Union’s funds, records, and accounts are being maintained
by the Secretary-Treasurer in an organized, correct, and proper manner.
- Audit the books of the Secretary-Treasurer to ensure funds, records and
accounts are being maintained by the Secretary-Treasurer in accordance with
good accounting practices.
- Ensure monies have not been paid out with proper constitutional, bylaw or
- Report the outcome of the audit at a regular membership meeting.
- Ensure that financial reports are given at regular membership meetings.
- Inspect office furniture and equipment, and titles or deeds to property that may
be owned by Local 498, and report findings to the membership.
- Send to the National Secretary-Treasurer, with a copy to the assigned National
Representative, the following documents:
i. Trustees’ Report
ii. Secretary-Treasurer Report to the Trustees
iii. Recommendations made to the Executive
iv. Secretary-Treasurer’s Response to the Recommendations
v. Concerns that have not been addressed by the Executive.
(Articles B.3.4 to B.3.8)